PURPOSE OF REPORT:
A REPORT SBMITTED
TO
MPA DEPARMENT,
As a partial fulfillment of requirements
For the award of the degree of
Masters in Public Administration and Information Technology (MPA , COL
CONTENTS
S. No. Topic Page No1. Internship Completion Letter…………………………….……………… i
2. Authorization ………………………………………….………………….ii
3. Acknowledgements………………………………………….……………iii
4. Executive Summary………………………………………………………iv
5. Role & Participation ………………………………………………………v
CHAPTER # 1 INTRODUCITON ………………………………………….1
Background of the study …………………………………………………...2
Problem in existing system ………………………………………………..2
1.3 Recommendation for problem resolution ……………………………….…3
1.4 Feasibility analysis of the proposed system ………………………….……3
1.4.1 Operational feasibility……………………………………………….……3
1.5 Technical Feasibility……………………………………………………….4
1.6 Financial and economical feasibility ………………………………………4
CHAPTER 2 REQUIREMENTS ANALYSIS ………………………………5
2.1 Documents ………………………………………………………………5
2.2 Interviews ……………………………………………………..….……..5
2.3 Observation ………………………………………….………….………5
2.4 Requirements of the end user …………………………………….……..6
2.4.1 Elimination of Duplication ……………………………………………..6
2.4.2 Error rectification ………………………………………………….…....6
2.4.3 Little storage space……………………………………………………...6
2.4.4 Increased efficiency…………………………………………………..…6
2.4.5 Easy report generation……………………………………………….…..6
2.4.6 Error free calculation ……………………………………………………7
2.4.7 Increased security………………………………………………….…….7
2.4.8 Easy search………………………………………………………………7
2.5 Recommendation According to the end user requirements ……….…….7
2.5.1 Technical requirements ……………………………………………….…7
2.5.2 Personnel requirements ………………………………………..……..….8
2.6 DFD existing system ………………………………..….………………….9
2.7 System Design ……………………………………………………………11
2.7.1 Out put …………………………………………………..……………….11
2.7.2 Input ……………………………………………………….……….……16
2.7.3 Code design …………………………………………………………..….17
2.7.4 User interface design ……………………………………………….……20
2.7.5 Data Base design ………………………………………………….……..23
2.7.6 System construction/ Acquisition……………………………..………...25
2.7.7 System Implementation ……………………………………………….26
2.7.8 System Evaluation …………………………………………………..…27
CHAPTER.. 3 …………………………………………….…………………….30
3.1 Observation ……………………………………………………………..30
3.2 Documents ………………………………………………………………31
3.3 Interview …………………………………………………………………31
3.4 Current Issues ………………………………………………….…….…..32
3.5 Human Resource Section ………………………………….………..……32
3.6 Major Problems in the existing system ………………………………….33
3.7 Causes of analysis ………………………….…………………….…..….34
3.8 Improved Credibility ……………………………………………..……...34
3.9 Financial Resources ……………………………………………….……..34
3.10 Replacement of manual system…………………………………………..34
3.11 Effects ………………………………………………………………….…35
3.12 Problem Analysis …………………………………………………...……35
3.13 Reforms by Government ………………………………..………….……35
3.14 Change Policy ………………………………………………….…….….36
3.15 Time frame analysis …………………………………………….…..…..36
3.16 Result…………………………………………………………………….37
3.17 Solution criteria ………………………………………………....………37
3.18 Using ms excel …………………………………………………..……...38
3.19 Using ms access……………………………………………….………..38
3.20 Creating database…………………………………………….…………38
3.21 User readily……………………………………………………….…….38
3.22 Easy and efficient record keeping ………………………………..…….39
3.23 Data interiority …………………………………………………..…….39
3.24 Possible solutions./recommendations ……………………….…………39
3.25 The Most useful solution ……………………………………………..40
3.26 Benefits …………………………………………………………….…..41
3.27 Weaknesses/Flaws…………………………………………..…………43
3.28 Conclusion………………………………………………..……………48
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